A Bell Schedule defines when bells ring and is configured with default and exception schedules. You may need to view or update your bell schedules at the start of a school year or when there is a change to an existing schedule. The monthly calendar displayed in a bell schedule provides a visual color indicator that identifies the schedule effective for each day of the week.
Bell schedules are stored locally on a Bell Controller device. A bell controller checks-in in hourly to OneVue to download pending schedule updates. After you have updated a bell schedule, you can optionally initiate a manual check-in to download the schedule updates immediately. A manual check-in is initiated by pressing and quickly releasing its check-in button (up arrow).
Go to Scheduling > Bell/Timer Schedules.
From the list, select the Bell/Timer Schedule Name link of the schedule to update. Its profile is displayed.
Before you update a bell schedule, be sure to verify what relays are assigned to the schedule. An update will apply to all relays assigned to the bell schedule.
Select Show Advanced Options > all relays assigned to the schedule are listed in the Linked Relay/InfoBoard section.
The following sections provide how to update the default and exception schedules for a bell schedule.
Each default schedule has a start and end date, the days of the week the schedule is effective, and periods that define when bells will ring.
The following can be changed for each default schedule.
Update its schedule color identifier and its name.
Update the days of the week the schedule is effective.
Update the date range the schedule is effective.
Edit its periods - changes when the bells will ring. Select Add Periods to update its schedule or optionally from the period list, select each individual period.
If Add Periods was selected, selecting the Repeat setting removes all existing periods from the schedule. You will need to re-configure its periods.
To add a new default schedule, from an existing default schedule select Copy.
Enter the Schedule Name.
Be sure to change its color selection to uniquely identify the new schedule.
Select each day of the week the schedule is to be effective on.
From the School Year From, set the date range the schedule is effective; [the start date] to [the end date].
Select a display color for the schedule. The color is displayed on the schedule calendar and the School Calendar Report to identify the schedule's effective dates.
Add the schedule's periods, select Add Period(s). A schedule can have up to a maximum number of 48 events, in which a single bell is an event. If you use both start and end bells, you can only set up to a maximum of 24 periods resulting in 48 events. If you are only using start bells, you can set up to 48 periods.
You can set the schedule to automatically generate repeat periods or create each individual period. If you only want the bells to ring at the start of a period, select Use Start Bell Only.
An exception schedule overrides the default schedules for the date range set in its assignments. An exception schedule may have periods that define the bell ring schedule or no periods if the bells are not to ring during its assignment date range.
The following can be changed for each exception schedule.
Update its color identifier and name.
Update an assignment - sets the date range the schedule is effective on.
Add an assignment - a schedule can have multiple assignments. For example, you may have an assignment for each date range that your school is not in session.
Delete an assignment - removes the date range specified in the assignment.
Edit its periods - changes when the bells will ring during the time period the schedule is effective (assignment).
Delete a period - if you need to remove one or more periods from the schedule, from the period/event list select Delete.
From the bottom menu, select Add Exception. Optionally, you can copy an existing exception schedule and make updates as needed.
Select a display color for the schedule. The color is displayed on the calendar view to identify when the exception schedule is effective for each day of the month. Do not set the color the same as a default schedule, you want the color to identify the type of schedule.
Enter the Schedule Name.
From Add Assignments, enter the Description of the exception, date range the schedule is to be effective and select Add To List. Verify the assignment is listed.
If you need to bells to ring during the assignment date range, select Add Periods(s). If you do not want the bells to ring for the assignment date range, do not add periods.
You can set the periods to autogenerate or create individual periods.
The exception schedule overrides the default schedules for the date range set in its assignment.